ÐÏࡱá>þÿ ‹�þÿÿÿ‰Šÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿì¥ÁU@ ð¿Ü&bjbj¬›¬› dÎñÎñÀÿÿÿÿÿÿˆ       42228T2„Ø2l4YvìP3P3(x3x3x3W4W4W4ØuÚuÚuÚuÚuÚuÚu$EwR—y¸þu Ç7S4W4Ç7Ç7þu  x3x3Ûv©8©8©8Ç7" x3 x3Øu©8Ç7Øu©8©8Á9º|n¬  Dtx3D3 9Î Å2é7"(qJ´u$)v0YvrqÒOz 8|Oz”Dt44    Oz DtpW4„Û4^©895L…5BW4W4W4þuþu44$Xć8"44X UNIVERSITY OF WARWICK Equal Opportunities Committee Minutes of the meeting held on Monday 31st January 2005 Present: Professor R G Dyson (in the Chair), Ms J Abson, Mr D Beaton, Ms C Braddock, Rev M Bratton, Dr P Byrd, Ms K Dodd, Dr A Dolan, Dr K Flint, Dr A Parker, Dr P Lowe, Ms M Melville, Ms G Raison, Mr D Richards, Mr D Wright Apologies: Dr E Hines, Prof J Hutton In Attendance: Ms L Aspinall, Prof L Bridges, Ms J Coleman, Mr T Monnington (for item 30/04-05 only), Ms K Penner, Mrs H Spittle, 18/04-05 Terms of Reference CONSIDERED: The revised Terms of Reference for the Equal Opportunities (EOC 1/04-05) {revised}. RESOLVED: That the Annual reporting mechanism to Finance and General Purposes Committee be retained in paragraph 7. RECOMMENDED: That the revised Terms of Reference be approved. 19/04-05 Membership REPORTED: That the representative for international students to attend the EOC had been identified as Ingrid Warner, the Student’s Union International Committee Chair. 20/04-05 Minutes RESOLVED: That the minutes of the meeting held on 1st November 2004 be approved. 21/04-05 Appraisal Review REPORTED: That a message was included in all payslips in January 2005 stating that all staff should have the opportunity for a developmental review. That the personnel website had been amended to incorporate a section on appraisals/review mechanisms for manual staff. 22/04-05 Admission Statistics for Postgraduate Students REPORTED: That a paper detailing the admission statistics for post graduate students would be presented at the next meeting of the Equal Opportunities Committee on the 18th May 2005. 23/04-05 Senior Academic Salary Review REPORTED: That investigation into the reporting of the senior academic salary review process was still ongoing and an update would be provided to the next meeting of the Equal Opportunities Committee. 24/04-05 Disability Policy (staff) REPORTED: That the Disability Policy (staff) was approved by the Senate and the Council in December 2004 and would be communicated and implemented during the Spring Term. 25/04-05 Equal Opportunities Monitoring Report: Analysis of Existing Staff 2003/04 CONSIDERED: The Equal Opportunities Monitoring Report for existing staff 2003/2004 (Paper EOC 10/04-05). RESOLVED: (a) That the Equal Opportunities Committee supported the recommendation to conduct a data cleansing exercise to establish current personal data and reduce the number of “not knowns” for ethnicity. (b) That the Equal Opportunities Monitoring Report: analysis of existing staff 2003/2004 be submitted to the Senate and the Council for consideration. 26/04-05 Recruitment Monitoring Report (2003/2004) CONSIDERED: A paper reviewing recruitment statistics for 2003/2004 (Paper EOC 11/04-05). RESOLVED: (a) That the Equal Opportunities Committee supported the periodic tracking of random posts to ensure that there was no differential impact within the recruitment process. (b) That the Equal Opportunities Committee welcome the report and the progress made in this area. (c) That the Recruitment Monitoring Report 2003/2004 be submitted to the Senate and the Council for consideration. 27/04-05 Harassment and Bullying Policy CONSIDERED: A draft Harassment and Bullying Policy for University staff (Paper EOC 12/04-05). RESOLVED: That a flow chart be included to demonstrate the process for making a complaint under the policy. That further consideration be given to the relationship between the grievance procedures and the proposed Harassment Policy. That subject to the revisions set out above, the draft Policy be forwarded to Trade Unions for consultation and subject to there being no substantial issues arising from these consultations that the Policy be forwarded to the Senate and the Council for approval. That if substantial issues arise as a result of consultation with the Trade Unions that the policy be referred back to the Equal Opportunities Committee. 28/04-05 Equal Opportunities Legislation Update CONSIDERED: An article detailing the main duties and responsibilities required of University staff and students arising from the Race Relations Amendment Act (Paper EOC 13/04-05). RESOLVED: That a detailed review of the document be carried out by the Secretary to the Equal Opportunities Committee and any areas where it is apparent that the University is not fully compliant with the requirements of the Act be communicated to the relevant Senior Officer and included in the Equal Opportunities Action Plan. 29/04-05 Mental Health CONSIDERED: A report from the Director of Student and Ancillary Services on the University’s capacity to deal with staff and students with mental health issues (Paper EOC 14/04-05). RESOLVED: (a) That further investigation be carried out by the Director of Student and Ancillary Services to identify the resources required to meet the needs of staff and students with mental health issues. (b) That in light of the report by the Director of Student and Ancillary Services the Equal Opportunities Committee would support a decision to seek additional resource to meet the needs of staff and students with mental health issues. 30/04-05 º£½ÇÉçÇø Sport CONSIDERED: (a) A report from the Students’ Union Equal Opportunities and Welfare Officer on access to sports activities (Paper EOC 15/04-05). An initial response from the Director of Sport to the issues raised by the Students’ Union (Paper EOC 16/04-05) RESOLVED: (a) That the Equal Opportunities Committee approve the proposal in paper EOC 15/04-05 to review the accessibility of sports facilities to ensure that there is opportunity for all staff and students to participate in sporting activities. (b) That the Students’ Union campaign; “You don’t have to drink to do sport” be commended for encouraging more diverse participation in sporting activities. (c) That the reports from the Student Union Equal Opportunities and Welfare Officer and the Director of Sport be referred to the º£½ÇÉçÇø Sports Board and the Board of Graduate Studies for further consideration. 31/04-05 Criminal Records Bureau RECEIVED: (a) A copy of the University’s current Child Protection Policy (Paper EOC 17/04-05). (b) An oral report from the Director of Student and Ancillary Services on work currently being undertaken with regards to criminal records checks. RESOLVED: That the current Child Protection Policy be reviewed by the Personnel Office, the Academic Office and the Director of Student and Ancillary Services with a view to formulating one central unified Policy to cover staff and students. 32/04-05 Disability Unit RECEIVED: An oral report from the Disability Co-ordinator on discussions with regard to the disability service provided by the University. RESOLVED: That the Environment Committee’s working group on cycling initiatives be asked to review the transport arrangements across campus with particular focus on meeting the needs of staff and students with disabilities. 33/04-05 Equal Opportunities Policy and Action Plan RECEIVED: A copy of the Equal Opportunities Action Plan for 2004/2005 as approved by the Senate and the Council (EOC 3/04-05 {revised}). 34/04-05 Childcare Vouchers REPORTED: That the University was considering introducing childcare vouchers as part of a salary sacrifice scheme, which would provide tax and N.I savings for individual employees and the University. 35/04-05 Race for Opportunity RESOLVED: That the Race for Opportunity Questionnaire be circulated to members of the Equal Opportunities Committee for comment by Friday 25th February 2005. 36/04-05 Date of Next Meeting REPORTED: That the next meeting of the Equal Opportunities Committee would be at 2pm on Wednesday 18th May 2005 in the Council Chamber, University House. 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