ŠĻą”±į>ž’ …‡ž’’’ƒ„’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’ģ„ĮU@ šæC,bjbj¬›¬› $vĪńĪńC$’’’’’’ˆ(p8p8p8p8Ä49\(BXģœ9œ9œ9œ9œ9w:w:w:GWIWIWIWIWIWIW$.YR€[vmWī=w:w:ī=ī=mWœ9œ9Ū‚W$¤@¤@¤@ī=^œ9œ9GW¤@ī=GW¤@ų¤@œATĢŪUœ99 öˆXRĘp8L>¦ĻTGW¦WœBXéTņö[ņ>Øö[4ŪU((ö[ŪUlw:vķ:T¤@A;D…;iw:w:w:mWmW((ä dš@ (( UNIVERSITY OF WARWICK Equality and Diversity Committee Minutes of the meeting of the held on Monday 30 January 2006 Present: Professor R Lindley (in the Chair), Ms J Abson, Mr D Beaton, Reverend M Bratton, Dr P Byrd, Mr R Cave, Dr H Dennis, Dr E Hines, Professor J Hutton, Dr C Jones, Mr D Kelley, Dr P O’Hare, Ms A Preston, Mr D Richards, Mr D Wright In Attendance: Ms L Aspinall, Ms J Coleman, Mrs E Harrison, Ms J Shaw Apologies: Dr J Burns, Dr A Dolan, Ms M Melville, Mrs G Raison, Dr R Thiara 14/05-06 Membership REPORTED: That the representative of Contract Research Staff on the Committee would be Dr Ravinder Thiara (School of Health & Social Studies). 15/05-06 Minutes RESOLVED: That the minutes of the meeting held on 31st October 2005 be approved. 16/05-06 Matters Arising on the Minutes (a) Race Equality Policy and Action Plan (Minute 4/05-06 refers) REPORTED: (i) That the Race Equality Policy and Action Plan for 2005 to 2007 (EOC Paper 2/05-06) {revised} had been approved by the Senate and the Council. (ii) That a response was awaited from the Campus Life Committee on the request to consider the existing provision of small prayer facilities across the University and whether these met the needs of staff and students. (iii) That a response was awaited from the Academic Quality and Standards Committee on the request to consider whether assessment methodology may have a differential impact on students from different ethnic backgrounds, particularly those whose first language is not English. (b) Equality and Diversity (Minute 12/05-06 refers) REPORTED: That following approval from the Senate and the Council the Equal Opportunities Committee had been renamed the Equality and Diversity Committee to reflect the University’s decision to consider diversity as well as equal opportunities. (c) Harassment and Bullying Policy (Minutes 3/05-06 refers) REPORTED: (i) That a number of harassment contacts were trained in December 2005. (ii) That the University Harassment and Bullying Policy would be launched during January and February 2006. 17/05-06 Workforce Profile: Analysis of Existing Staff 2004/05 CONSIDERED: The Workforce Profile for existing staff 2004/2005 (Paper EOC 9/05- 06). REPORTED: That it was planned to conduct further data cleansing exercises on an annual basis. RESOLVED: (a) That further investigation be conducted to ascertain why larger numbers of technical and manual staff had ‘unknown’ ethnic minority categories and that discussions be held with the Trade Unions to explore whether they could encourage staff to declare their ethnic origin (b) That Professor J Hutton and Ms J Coleman be asked to explore how best to present data on Age in future reports, as it was difficult to draw any conclusions from the present data. (c) That the Workforce Profile: analysis of existing staff report be submitted to the Senate and the Council for consideration. 18/05-06 Recruitment Monitoring Report (2004/05) CONSIDERED: A paper reviewing staff recruitment statistics for the academic year 2004/2005 (Paper EOC 10/05-06). REPORTED: That nationality data had been included in the Recruitment Monitoring Report for the first time. RESOLVED: That the percentage of candidates applying on-line be included in future Recruitment Monitoring reports. 19/05-06 Merit Pay CONSIDERED: A paper outlining Merit Pay awards for academic, research, ALC and technical staff at top of scales for 2004/2005 (Paper EOC 11/05-06) REPORTED: That 2005-06 was the final year that the current merit scheme would be in operation pending the introduction of merit arrangements as part of the University HR Framework Agreement which was still under discussion. 20/05-06 Senior Academic Salary Review CONSIDERED: A paper outlining the Senior Academic Salary Review for the academic year 2004-05 (Paper EOC 12/05-06). REPORTED: That these data were being presented for the first time to the Committee, and it was noted that some summary data could not be provided due to Data Protection issues. RESOLVED: That Professor J Hutton and Ms J Coleman be asked to discuss alternative ways of presenting these data, particularly in relation to the results of the regression analysis. 21/05-06 Student Statistics (a) Undergraduate Admissions CONSIDERED: A report from the Academic Office detailing statistics for Undergraduate Student admissions 2005/06 (Paper EOC 13/05-06). REPORTED: (i) That there was some variation across categories but little increase overall in achievement against the performance targets for under-represented groups set by the University. (ii) That the University appeared to be under resourced, according to HEFCE norms, in the area of Student Disability support. RESOLVED: (i) That a concern be noted at lack of support in the context of the University’s obligations under the Disability Equality Scheme. (ii) That there needed to be clarification of the rights of overseas students with respect to support for disability. (iii) That information on social background be included in future reports and Ms J Shaw be asked to check how UCAS collates and publishes these data in order to report back to the next meeting. (iv) That a greater breakdown on age be included in future reports to ascertain if there were apparent barriers to entry for different age groups. (v) That the recording of ‘other EU’ students be split from ‘home’ students in future reports. (b) Postgraduate Admissions CONSIDERED: A report from the Academic Office detailing statistics for Postgraduate Student admissions for 2005/06 (Paper EOC14/05-06). (c) Student Progression CONSIDERED: Information from the Academic Statistics detailing Undergraduate, Ethnic Minorities – Reason for Non- Completion for 01/02 Cohort (Paper EOC 15/05-06). RESOLVED: That Professor R Lindley, Professor J Hutton and Mr N Hull discuss the reporting and monitoring requirements of the Committee and an appropriate way of presenting these data to protect anonymity. 22/05-06 PULSE Staff Survey CONSIDERED: A confidential report on the results of the Staff Survey prior to the formal communication being sent to all members of the University (Paper EOC 16/05-06). REPORTED: That the report highlighted both positive issues and some areas for development within the University. The Director of Personnel noted that steps would now be taken to develop an action plan addressing those issues. 23/05-06 Equality Impact Assessment RECEIVED: An oral report from Ms Leonie Aspinall (Personnel Adviser) detailing the progress of Equality Impact Assessment. REPORTED: That the majority of departments had submitted details of their policies and practices, and that they would be asked to conduct EIAs on those areas deemed to have high relevance to equality by July 2006. 24/05-06 Disability Interest Group RECEIVED: A copy of the minutes of the meeting of the Disability Interest Group held on 30 November 2005 (Paper EOC 17/05-06). REPORTED: The Disability Co-ordinator reported that there was some resistance to making changes to teaching practices to accommodate disabled students. RESOLVED: That the Disability Interest Group be asked to comment on the staff and student statistics reports presented under Agenda Items 4 to 8. 25/05-06 Equality and Diversity Network RECEIVED: A copy of the minutes of the Equality and Diversity Network held on 16th January 2006. [Professor Lindley recorded his apologies for not attending this meeting]. REPORTED: That the following issues had been raised by the Equality and Diversity Network at its meeting on 16 January 2006: (a) That staff should be made aware of the importance of the current Equality and Diversity policies through awareness sessions, and that the implementation of the new Harassment and Bullying Policy was an important element of this work. (b) That the new Staff Induction process should include reference to current Equality and Diversity policies. CONSIDERED: The following issues raised by the Equality Network at its meeting held on18th October 2005: (a) that academic and administrative departments be encouraged to dedicate noticeboard space to Equality and Diversity issues. (b) that a mandatory requirement for all departments to nominate an Equality and Diversity representative for their area had been approved by the Steering Committee. that all departments should routinely address equality and diversity issues at departmental meetings/forums where appropriate. 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