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This mechanism will create a team that matches the name of a Moodle course and the enrolments on that Moodle course. Optionally, standard channels can also be created that match the names of Moodle groups. This is useful for:

• Creating module-level spaces
• Creating spaces for all students
• Holding meetings/events for all students
• Spaces where membership and access limitation are not required

1. Go to
2. Click Create team for the module entry.
3. Under Team details:
   1. Select Create Synchronised team from the Create Synchronised Team dropdown.
   2. Select the Roles to add as owners and as members. Roles ticked to be both owners and members will be enrolled as an owner.
4. Click Save.
   The following additional steps are optional and are applicable if you would like to create channels to match each of your Moodle groups.
5. Scroll to the top of the page and click Group settings in the message bar.
6. Select Create channel within course teamt o create a standard channel with a matching name.
7. Click Save.

This mechanism will create teams with matching name and membership of Moodle groups. This is useful for:

• Creating spaces for small group teaching
• Limiting access and memberships

1. Go to  
2. Click Create team for the module entry.
3. Click Group settings in the message bar.
4. Select Create matching team to create a team with matching membership.
5. Click Save.

There must be at least one member of the Moodle course enrolled with the Course Leader role. If no Course Leader is present, the team will not be created.

You should also ensure that any other staff who need to be owners of the Team are manually enrolled on the Moodle course with the Course Leader, Manager, Editing Teacher or Non-editing Teacher role. These can be optionally selected as owners during the setup process.

For SITS modules, the module leader (as listed in SITS) is automatically enrolled onto the Moodle course with the Course Leader role. If the Course Leader is incorrect, this should be changed in the Module Approval system. Moodle will synchronise and reflect the change.

Ad hoc courses will have a Course Leader enrolled manually and changes must be made in Moodle by another person enrolled on the course with Manager or Course Leader roles.

Currently, the maximum number of owners that can be added to a team through the synchronisation process is 20. This will include Course Leaders plus any combination of Editing Teachers, Non-editing Teachers and Managers if these are selected during setup to be added as owners.

The type of team created is: Other. Understand the differences in the Microsoft .

Option 1:

The team will be titled (AY/AY) [module code]: [module title].

For example:

(20/21) MA101: Introduction to Algebra.

Option 2: The Team name will match the name of the Group in Moodle. For example, Group 1 in Moodle will create a Team/channel in Teams called Group 1. You should ensure you give your Moodle groups clearly identifiable names e.g. AB123-20/21 Group 1.

Teams will have the following description by default:

"Team representing [module code and title]. The membership of this team is managed by Moodle and manual changes may be overwritten."

Yes, however, these types of spaces will not be visible to you. Please contact the helpdesk at helpdesk@warwick.ac.uk to request a Team is created for a non-SITS Moodle course.

Once a team has been requested, it cannot be cancelled. You can make changes to your request, for example changing enrolled roles.

The Moodle to Teams synchronisation will synch overnight, daily. However, it may take up to 48 hours for changes to Moodle enrolments to be reflected in Teams.

Team owners can delete teams, although this should be avoided. Where a team has been deleted in MS Teams, it will not be recreated by the synchronisation process. Creation is a one-time event. Deleted teams can be restored on request within 30 days of deletion.

Where a team has been deleted and needs to be restored, contact helpdesk@warwick.ac.uk.

You will be able to select which Moodle roles you want to be synced from Moodle to Teams. If selected, Moodle roles will receive the following ‘role’ in the team.

The Team will be set up with the following permissions by default. Team owners will be able to modify these settings in Teams to their needs, once the Team is created.

Microsoft Teams has two roles for those enrolled on teams, ‘owner’ and ‘member’. Owners have permissions to change aspects of the team, for example creating channels, and altering member permissions. The default member permissions are detailed in the

What permissions do team members have? FAQ.

By default, those enrolled with the Course Leader role on the Moodle course will be ‘owners’ of the team created in MS Teams.

Any other staff who need to be owners of the team are manually enrolled on the Moodle course with the Course Leader, Manager, Editing Teacher or Non-editing Teacher role. These can be optionally selected as owners during the setup process.

A team must have at least one owner, therefore, one Course Leader will remain an Owner of the team even where they have been unenrolled from the Moodle course.

Yes, either ensure everyone who needs to be an owner of the team is enrolled as a Course Leader on the Moodle course and they will be assigned as a team owner in Teams or alternatively, enrol them as Manager, Editing Teacher or Non-editing Teacher on Moodle and select these additional roles to be added as owners during the setup process.

The membership of a team is controlled by Moodle. To add staff to a team, they must be enrolled on the Moodle course. To remove a staff member from a team, their enrolment must be removed from the Moodle course.

No. Team membership is controlled by Moodle. If you add someone to a team, and they are not enrolled on the Moodle course, they will be removed from the Team at the next synch. New members should be enrolled on the Moodle course.

Yes, if you need to give someone access to your team and cannot wait for the next sync, enrol them on the Moodle course and then enrol them on the team. If the user is only enrolled on the team, and not the Moodle course, they will be removed at the next sync. Moodle controls the membership of the team.

‘Guest’ access allows people outside of our organisation (University of º£½ÇÉçÇø) to access a Team. For example, someone from another University, who does not have a University of º£½ÇÉçÇø account, can be added to a team as a ‘Guest’. .

In this process, Moodle manages the membership of a team. Therefore, if a user is enrolled on a team but is not enrolled on the Moodle course, they will be removed from the team on the next sync. If a ‘Guest’ cannot be enrolled on the Moodle course, they cannot be given access to teams created using this solution.

You can request a temporary / visitor account via the Help Desk Link opens in a new windowwhich will provide an account with permissions to log in to Moodle and can be enrolled onto a Moodle course. These accounts must have º£½ÇÉçÇø email addresses associated with them in order to be able to sync to Teams. Once enrolled on the Moodle course, the account will have access to the corresponding Team. NB For visiting academics, please contact visiting.academics@warwick.ac.uk.

Where multiple ‘Guest’ users require access to a team, this solution may not be suitable.

The channels created via Option 1 are standard channels.

Private channels cannot be created through the synchronisation and will have to be created manually and members enrolled manually. You should consider whether private channels are right for you by consulting the table below.

No, limitations in the API prevent the automated creation of Private channels. If you need to limit the membership for small group teaching, create Private channels and enrol members manually or create teams based on Moodle Groups.

Yes channels, whether Private or Standard, can be added to a Team. They will not be removed during the next synch.

No, channel types cannot be changed from Standard to Private or vice versa once they have been created.

Archiving is assessed on a year-by-year basis. You should not assume students will retain access after the end of the academic year.

Archiving will cease all new activity in the team. The activity in channels, files, and chats can still be viewed and membership updated. If necessary, archived teams can be restored.